Hiring workflow software
Fill roles without the manual runaround.
Stop losing top candidates to slow, manual hiring processes. Sequifi automates requisitions, applicant tracking, and offer management, so you can fill roles faster and keep your pipeline moving.
Team
Field sales rep
Definition
What is a hiring workflow?
A hiring workflow is the path a candidate takes from application to signed offer, with each stage handing off automatically. Applications are acknowledged, screened candidates reach the right manager, interviews are booked, and an accepted offer starts onboarding without anyone rekeying the details.
Trusted by commission-driven teams
Trusted by 20,000+ reps, managers, and operators
Trusted by 20,000+ reps, managers, and operators across commission-led teams
Three steps, then it runs every cycle
Step 01
Define the stages once
Set the path for a role, and every opening for it follows the same route.
Recruiting sets the pathTeam
Stage rules
Step 02
Candidates move themselves
A stage change triggers the notification, the booking and the next task.
Candidates keep movingTeam
This week
Step 03
Accepted offers start onboarding
The packet for that role opens automatically, so day one is already in motion.
Day one starts itselfSequiDocs
Offer accepted
Keep recruiting aligned with hiring Standards
Standardized hiring workflows improve consistency, reduce delays, and keep every candidate journey aligned with internal policies and approvals.
Build faster, cleaner hiring operations
Automated hiring workflows reduce manual coordination between recruiters, managers, and operations teams while improving visibility at every step.
Active pipeline
32 candidates
Openings closed against plan
Fig. 02 — the cycle
From applied to onboarding
Each stage hands to the next on its own, so nobody has to remember who is waiting on what.
Step 01
An application arrives
12
Acknowledged automatically, with the role and source recorded.
Step 02
Screening passes it on
8
The right manager is notified the moment a candidate clears screening.
Step 03
The interview is booked
5
Scheduling runs from the stage change, not from a reminder.
Step 04
An offer goes out
2
Signed digitally and stored against the candidate.
Step 05
Onboarding starts
Same day
The accepted offer opens the onboarding packet for that role.
Hire faster. Hire smarter. Scale Easier.
01 · Reduce hiring time
Cut the dead time between hiring steps
Automated stage transitions, instant notifications, and built-in scheduling eliminate the dead time between each step of your hiring process. When a candidate completes an application, the right manager gets notified immediately. When they pass screening, the next interview is triggered automatically.
Team
Requisitions
02 · Streamline process efficiency
One workflow for every role, every location
Build standardized hiring workflows that flex by role type, department, or region without recreating them from scratch each time. A closer hire in Phoenix and a technician hire in Miami can follow different evaluation criteria and approval chains, all managed from a single system.
Team
Interviews
03 · Faster form excellence
Digital applications and forms that just work
Ditch the paper applications and disconnected form tools. Sequifi's hiring workflows include fully digital application forms, background check consent, and pre-hire agreements, all branded to your company. Candidates complete everything from their phone, and the data flows directly into your hiring pipeline.
Team
Offers
Full hiring visibility, start to finish
Track every open role, candidate stage, and pending approval from one live dashboard. Recruiters and managers see the same data, so handoffs are clean and nothing gets dropped.
What hiring covers today
- Roles
- Requisitions per role, region and team
- Stages
- Your own stage path, applied through offer
- Routing
- Candidates reach the recruiter or manager who owns that role
- Offers
- Digital offer letters, signed and stored on the record
- Handoff
- An accepted offer opens the onboarding packet for that role
- Reporting
- Pipeline by stage, source and time in stage
Comparing us with something else
Questions? We're glad you Asked.
Fully customizable. You can define your own pipeline stages, set conditional routing based on role or location, configure automatic notifications at each step, and build different workflows for different departments, all without any code or IT involvement.
Yes. Sequifi gives you a centralized dashboard showing every open role, how many candidates are at each stage, time-in-stage metrics, and which hires are pending approvals. Hiring managers and recruiters see the same real-time view.
Sequifi's hiring workflows are purpose-built for performance-driven companies in home services and mortgage, where speed-to-hire and commission plan assignment matter more than traditional recruiting features. For many teams, it replaces a standalone ATS entirely. For others, it integrates alongside existing tools to handle the offer-to-onboarding handoff.
Once an offer is accepted, the candidate automatically moves into Sequifi's onboarding workflow. Their information carries over with no duplicate entry, and they immediately receive their onboarding packet with tax forms, direct deposit setup, and any required agreements.
Yes. You can assign multiple reviewers to a role, set up sequential or parallel approval chains, and give regional managers visibility into their own hiring pipeline without exposing data from other teams or locations.
Most teams have their first hiring workflow live within a couple of days. Sequifi includes pre-built templates for common home services and mortgage roles, so you can start with a proven structure and customize from there.
Request a Demo
See how Sequifi's hiring workflows can help you fill roles faster, reduce drop-off, and get new hires into your system without the manual runaround. Book a quick walkthrough with our team.